Completing an application

Click a heading below for more information:

Do you have closing dates and grant rounds?

No, the Trust does not have grant rounds but rather holds a meeting every two months. When an application is received it will be allocated to the next available meeting, usually eight – 10 weeks after submission.

Can my organisation apply for a grant for more than one project?

Only one application can be considered per applicant in each funding round. Exceptions are made when multiple applications are received from universities and other large organisations where they represent different faculties, departments or schools, and the proposals are unrelated. However, we advise all university applications are filtered through their Advancement/ Development office and are prioritised before a submission is made.

Can I arrange a meeting with a staff member to discuss a project idea?

As we are a very small organisation we have limited capacity for face-to-face meetings. All applicants must complete and return our eligibility questions before they begin filling in the application form. A staff member will then advise if a request can proceed to application.

Can I contact the Trust if I am having trouble filling in the application form?

Yes, in fact the Trust recommends you call the office to discuss your application prior to submission. However, it asks that you read all the Grant guidelines before calling.

What does in-kind contribution mean in the budget section?

In-kind contributions are non-financial contributions made to the project which can be given a cash value, this could be staff time or the organisation’s equipment, office space and so on. An approximate value of this contribution should be calculated and added as a budget line in both the expenditure and the income sections of the budget.

Should the income and expenditure totals in the budget section equal the same amount?

Yes, the budget section of the application should only reference the specific project you are seeking funding for. Therefore income and expenditure should equal.

What if my CEO or delegated equivalent is unavailable to sign the Endorsement on the application form?

If the CEO is not available to sign the Endorsement (e.g. is away on extended leave) the reason for this should be outlined in the endorsement section. An authorised senior person may then sign the Endorsement.

What if my organisation doesn’t have an annual report?

You should note this in the ‘Notes to accounts’ section of your application form. If your organisation has a newsletter, bulletin or minutes from the annual general meeting these can be included. This information helps the Trust get a picture of the people within the organisation and the activities being undertaken.

What if my organisation doesn’t have audited accounts?

The Trust understands that some organisations are not required to have audited accounts. The Trust will accept a profit and loss balance sheet or statement of accounts from your accountant or accounting package.

Should I include support letters with my application?

Letters supporting your application are well regarded if they are relevant and support your case for funding.

When will we find out if the application was successful?

The process of evaluation, assessment and approval can take up to four months. Once assessed, all applicants will be notified in writing whether or not the application was successful.

Do my referees need to be external to my organisation?

Yes, and please ensure you advise your referee that you have listed them on your application.

Do my referees need to have knowledge of my organisation or of my project?

It is a requirement that your referees must have sound knowledge of your organisation and/or your project however, cannot benefit financially from your project i.e. be a contractor vying for work on the project.