Eligibility and funding guidelines

The Ross Trust undertakes research and analysis to understand the field and relevant issues for our funding priorities. We partner with organisations whose mission and activities align with these priorities. If you believe your organisation’s work aligns with our granting philosophy, you are welcome to let us know about your work and how it fits with our funding priorities. Use the contact us email to let us know and we will respond once we’ve reviewed your information.

Yes, however your project must be based in Victoria with the work carried out in Victoria. 

Yes, but not for the same project unless significant changes have been made. Please contact the Trust to discuss the application before re-applying.

Yes, we do accept applications from government-funded schools.

Yes, as long as they form an integral part of the project/request.

The grant we pay your organisation will not include GST as it is a gift, not a financial supply.

The Trust recognises that projects can change. Please contact the Ross Trust by email as soon as possible to discuss how to proceed.

Completing an application

No, it isn’t necessary to meet with the Ross Trust before applying for a grant. 

Yes, if you've already started, you can access your saved application through My account.

Include at least two letters or emails of support from referees external to your organisation and any further letters of support from other project partners. Please ensure that support letters provide specific commentary about what you are requesting funding for, your organisation, staff/personnel and what support is being provided by each organisation, if applicable.

Referees must have sound knowledge of your organisation and/or your project, however they cannot benefit financially from your project i.e. be a contractor vying for work on the project.

If your organisation does not have an annual report you can provide minutes from the annual general meeting, annual information statement, Department of Education and Training Annual Report to the School Community, or similar. This information helps the Trust get a picture of the people within the organisation and the activities being undertaken.

The Trust understands that some organisations are not required to have audited accounts.  The Trust will accept the latest financial management statements in lieu of audited accounts. 

Examples of a governing document include a statement of purpose, constitution or charter. They are the formal documents that set out: the charity's charitable purpose or purposes, that the charity operates as a not-for-profit, and the way the governing body (such as its board or committee of management) makes decisions and consults members. 

Generally, the process of evaluation, assessment and approval takes approximately four months from receipt of your application. After the Trustee meeting you will be notified in writing whether or not your application has been successful.

As the Trust is run by a small number of staff, unfortunately it is not possible for us to provide formal feedback about unsuccessful applications

Funding priorities

The Ross Trust doesn’t fund research but may fund the translation of research outcomes into practical applications in the community and/or the environment.

In 1959, Mr Roy Ross founded Bayview Quarries and became Chairman of Directors. After its takeover by Boral Ltd in 1968, he formed Hillview Quarries Pty Ltd to operate an existing quarry at Dromana. Hillview Quarries continues to be owned and operated by the Trust and generates income for distribution by the Trust as charitable grants.

The Ross Trust is the only trust in Australia which derives its income from the profits of a quarry.

Mr Ross knew the financial and infrastructure benefits of developing a quarry in Victoria – both to himself and others. He reconciled his love of plants and trees and passion for conservation with his quarry business. This is the same balance the Trust strives to achieve today and you will see this reflected in its priorities.

Hillview Quarries Pty Ltd is operated by the Ross Trust for the primary purpose of fulfilling its responsibilities under the will to generate income in perpetuity to be distributed for charitable purposes. 

After 50 years of operation the permitted reserves are nearing the end. Therefore, in May 2018, the Victorian Planning Minister approved a referral to undertake an Environmental Effects Statement (EES) to determine whether Hillview Quarries could re-commence and relocate its operations to the Boundary Road Quarry (a former Pioneer Quarry), also owned by the Ross Trust.

Read more about the project and ESS here.
If you want more background on the Boundary Road project, please explore this website.

The Trust urges all applicants to read the Ross Trust Ethics Charter and undertake their own due diligence and ensure their ethical approach aligns with the Ross Trust before applying for a grant.

Grantee obligations

If you familiarise yourself with our terms of engagement, they will give you a good understanding of what you need to do to meet your grant obligations.

Funds will be transferred within approximately two weeks after you are notified your grant application has been successful.

The terms of engagement for our grants specify the reporting requirements. Generally, there will be a requirement for progress and final reports. 

As part of your grant, Ross Trust requires online annual progress reports and a final report within two months of completion of your project. Instructions and a reminder will be emailed to you. If you would like to submit a report earlier, please contact us by email.

Generally, the Trust requires a current grant to be satisfactorily completed and acquitted before awarding a subsequent grant. 

Please see our Grantee guide to acknowledging the Ross Trust, which provides details of how request a logo and acknowledge the Trust. 

If you can’t find the answer here or in the other sections of the website, please contact us by email or call (03) 9690 6255.